1. NAME OF THE SOCIETY
Association of Maritime International Commercial Interests and Expertise
2. ADDRESS OF THE SOCIETY
24 Bagavantham street, T Nagar,
Chennai 600017
3. DATE OF FORMATION
--/12/2017
4. REGISTRATION DISTRICT
The District Registrar Office Joint I, Chennai South District, The Registrar of Societies,
Saidapet, Chennai 600014
5. BUSINESS HOURS OF THE SOCIETY:
Business hours 10 Am to 5 pm on all working days
6 MAIN OBJECTS
(a) To promote networking among Commercial, Technical and Legal professionals in shipping, logistics and related sector worldwide.
(b) To hold, participate and conduct Seminars, Conferences, Conclaves etc., to discuss issues relating to the industry and seek solutions with authorities concerned.
(c) To draw up membership and administrative rules and regulations
(d) To exercise supervision over the members of the society and secure for them such professional standing as may assist them in the discharge of their duties;
(e) To develop an online library for use of members and disseminate pertinent information
(f) To do all such other lawful things as are incidental or conducive to the attainment of the above objects, or of any of them, which shall not be violative of the Laws of the State of Tamil Nadu and Central government rules.
(g) Activities of the society shall be carried on within Union of India
(h) To create, manage and promote institutional bodies for resolving marine and logistics related disputes.
7. DEFINITIONS
a) “Member” means any person admitted as such by the Executive Committee.
b) “General Body” means all the members duly enrolled
c) “President ” means the member duly elected for this office.
d) “Vice President ” means the member duly elected for this office.
e) “Secretary” means the member duly elected for this office.
f) “Treasurer” means the member duly elected for this office.
g) “Executive Committee” means elected members constituting the Executive Committee.
h) “Accounting Year” means the year commencing from 1st April to 31st March or such other period as amended by law.
“Honorary Office” : Notwithstanding absence of the adjective honorary all offices held in the society shall mean and be understood as those held in honorary capacity
8. SUITS
The society shall sue or be sued in the name of the President or Secretary.
9. BUSINESS DIRECTION
The President and the Secretary are empowered to give directions in relation to the business of the society as advised by the Executive committee.
10. ENROLMENT OF MEMBERS AND MEMBERSHIP FEES
The membership of the society shall consist of the following classes, viz., MEMBER, FELLOW and HONORARY MEMBER.
(Any change in the membership shall be filed with the registrar of societies within reasonable time.)
I. MEMBER
Member: Individuals involved in Commercial, Technical and Legal professions in shipping, logistics and related sector worldwide.
II FELLOW
Fellow: All founding members, having been invited based on their senior standing in the industry shall be automatically deemed to be Fellows. Thereafter admission and/or elevation to fellowship shall be subject to approval by the membership committee. Persons who are already Fellows in other Maritime professional institutions and others holding professional expertise also can be admitted as Fellows by the committee. Members who have gained recognition in their vocation, profession, practice, expertise are eligible to be nominated for promotion as a Fellow by the committee.
III HONORARY MEMBER
Honorary Member: Executive committee may invite persons of proven standing and stature in shipping related professions to become Honorary Members of the society after approval by the General Body Honorary Members. Honorary Members shall be entitled to all privileges of membership, except the right to vote and take part in the management of the affairs of the Society. They shall not be required to pay any Subscription to the Society.
10 a. SUBSCRIPTIONS AND FEES
I. The Executive Committee may from time to time determine the level of subscriptions and entrance fees applicable to all classes of members which shall be in line with the expenses envisaged or budgeted. All subscriptions and fees shall be payable on admission. In case of an event being conducted during the period from the date of admission to the next incoming month of May, a year’s subscription shall be payable in advance on 1st June in each year after admission.
II. All Members shall promptly pay, as and when due, all contributions, fees or subscriptions for which they may at any time be liable in accordance with Bye-Laws or any Rules made in pursuance thereof.
10b. REMOVAL OF
I) AN ORDINARY MEMBER
II) AN EXECUTIVE COMMITTEE MEMBER
III) DISCIPLINARY COMMITTEE
I) Removal of an ordinary member:
The Executive Committee of the Society is vested with powers to remove or discharge any member from the Society for any defaults, breach of Society matters or non-payment of membership fees before the due date. The Executive Committee has got powers to remove any member of the Society if it is of the opinion that continuance of such member is detrimental to the interest of the Society and its harmonious work if so recommended by the disciplinary committee.
II) Removal of an Executive Committee Member:
The Executive Committee is empowered to recommend to the GB to remove the executive members who fail to attend three consecutive meetings without valid reasons. This rule shall not apply to the members who apply in writing to the President their inability to attend the meeting. A member who has been elected by the General body to the Executive Committee cannot be removed by the other members of the EC and only GB has powers to take such action. If the members of EC so desire to remove any other member of the EC who has been duly elected to the post shall have no other option but to call for an EGM and seek the mandate of the GB by vote only. The EC can only recommend for an EGM. The EGM shall be called for as per procedures mentioned in the bye laws
However a member of the EC may tender his/her resignation to the EC and which may be accepted by the EC and placed before the GB as appropriate. The member so resigning shall be responsible for all his acts during his time as member of the EC or as its office bearer. All such matters shall be referred to the Disciplinary committee and EC shall act as per the advice of the said committee.
III) Disciplinary Committee: All matters pertaining to any action required to be taken against a member shall be handled by the disciplinary committee. Any member found guilty would be punished as strangers.
10c. REINSTATEMENT OF MEMBER
The Executive Committee may re instate a member on sufficient cause being shown by the member or if it is recommended so by the Disciplinary committee and if it is a matter of payment of fees on payment of arrears with penalty reinstate a member so removed.
11. EXECUTIVE COMMITTEE
i) The Executive Committee shall consist of the following 9 persons ,
President - 1
Vice President - 1
Secretary - 1
Treasurer - 1
Committee Members-5 (of which one place is exclusively reserved for outgoing President)
However, the outgoing President shall become a Committee Member for the next term and if declining shall communicate to the Secretary and/or the Returning Officer well before the commencement of the Election process.
ii) The Executive Committee shall consist of such number of members which proportionately represent the total number of active members on the rolls of the Association.
iii) The ratio shall be as follows: - one EC member per 10 (ten) ordinary members including all directly elected Office bearers as under.
President---1
Vice President---1
Secretary----1
Treasurer----1
Ordinary EC members—4 (or as proportionate to the collective membership) adjusted to be an even number on the higher side.
Immediate past President- 1
Thus the total number of EC shall be an ODD number with all members having equal single vote.
iii) The President, Vice President, Secretary, Treasurer, and ordinary members shall hold office for period of 3 (three) years from the date of their election.
iv) The committee may have additional members from any other place - but such members who have been co-opted shall have no voting rights.
v) Any interim vacancy that arises in the Executive Committee due to transfer, resignation or death or removal will be filled up by election basis but such members shall automatically retire at the time of next election.
vi) The Executive Committee shall meet at regular intervals but not less than 4 times in a year to conduct the business of the branch.
vii) All Members of the Committee shall attend the meetings without fail. Any Member of the Committee absenting himself without sufficient cause for three meetings consecutively, explanation shall be called from the abstaining member of the committee and if the explanation is not satisfactory the member shall be removed from the committee. The decision of the committee is final.
viii)Any Committee Member who does not attend a minimum of fifty percent of the Committee Meetings held in any given year shall be replaced at its discretion, by a new member elected by the AGM.
ix) Sub-Committees may be appointed by the Executive Committee to deal with any particular matter and the number and constitution of such subcommittee shall be decided by the Committee.
x) Any change in the committee shall be filed with the Registrar of Societies as soon as possible.
12. ELECTION PROCESS
12. a ) Returning Officer:
The Immediate Past President (or the current President if no past President) shall act as the Returning Officer for the elections unless otherwise decided by the AGM. Nominations in writing to replace the retiring Committee Members, duly proposed and seconded shall be sent to the Returning Officer not less than seven days before the AGM and if the number of nominations within the prescribed time limit, the AGM shall nominate members to the Committee in place of the retiring members from among the eligible members of the branch.
12 b) Electoral College:
i) Eligible members are those who have fully paid their subscriptions and eligible to take part in the administration of the Society as per the Bye-Laws. Only eligible members shall participate in the elections.
12 c) Election results:
i)Candidates securing the largest number of votes from among the eligible members present in the AGM and have cast their votes as well as those eligible members who are not present but have sent their choice through postal ballot shall be elected to the Committee.
ii) The decision of the Returning Officer shall be final and binding on all matters relating to the elections to the Committee.
12 d) Qualification of contestants:
(Except for the first set of founding members and office bearers)
1) President:
a) Shall have been a member of the Society for at least two years.
b) Shall have no arrears to the society
c) Shall be nominated by another member who has been a continuous member for at least two years and seconded by another member who has been a continuous member for at least 2 years.
d) Must have performed the duties of Vice President, Secretary or Treasurer for one term.
e) Must not have been expelled from the EC or any other committee for any reason.
f) Must not have held the post in the immediate past.
g) Cannot hold the post in any case more than two terms.
h) Must have a good standing amongst industry members.
i) Must not be holding the post of President or any reasonably responsible post in any other organization in order to devote reasonable quality time for the affairs of the society.
2) Vice President:
a) Shall have been a member of the society for at least two continuous years.
b) Shall have no arrears to the society
c) Shall be nominated by another member who has been a continuous member for at least two yrs and seconded by another member who has been a continuous member for at least two years.
d) Must have performed the duties of Secretary or Treasurer for at least one term.
e) Must not have been expelled from the EC or any other committee for any reason.
f) Cannot hold the post in any case more than two terms.
g) Must have a good standing amongst industry members.
k) Must not be holding the post of any reasonably responsible post in any other organization in order to devout reasonable quality time for the affairs of the society
3) Secretary:
a) Shall have been a member of the society for at least two continuous years.
b) Shall have no arrears to the society
c) Shall be nominated by another member who has been a continuous member for at least two yrs and seconded by another member who has been a continuous member for at least two years.
d) Must have performed the duties of Treasurer for one term or ordinary member of EC for one term.
e) Must not have been expelled from the EC or any other committee for any reason.
f) Cannot hold the post in any case more than two terms.
g) Must have a good standing amongst industry members.
h) Must not be holding any reasonably responsible post in any other organization in order to devote reasonable quality time for the affairs of the society.
4) Treasurer:
a) Shall have been a member of the society for at least two continuous years.
b) Shall have no arrears to the society
c) Shall be nominated by another member who has been a continuous member for at least two years and seconded by another member who has been a continuous member for at least two years.
d) Must have performed the duties of Secretary or ordinary member of EC for at least one term.
e) Must not have been expelled from the EC or any other committee for any reason.
f) Cannot hold the post in any case more than two terms.
g) Must have a good standing amongst industry members.
h) Must not be holding any reasonably responsible post in any other organization in order to devout reasonable quality time for the affairs of the society.
5) Ordinary member of EC.
a) Shall have been a member of the society for at least two continuous years.
b) Shall have no arrears to the society
c) Shall be nominated by another member who has been a continuous member for at least two years and seconded by another member who has been a continuous member for at least two years.
e) Must have a good standing amongst industry members.
12. e) Election process:
i) The secretary shall call for election before the end of two year term. By giving at least 21 days notice to submit nomination papers.
ii) The Outgoing President shall be the returning officer.
iii) Due notice inviting application for the posts would be published in the office notice board and information would be sent to all members on the roll to the address provided by them. It is the duty of the individual members to inform the branch about any change in their address.
iv) The returning officer shall scrutinize the applications so received and declare the eligibility of the candidates for the posts for which they have filed their nominations.
v) The election would coincide with the AGM following the process and results would be announced at the AGM.
vi) Out station members who are not able to attend the AGM where the elections are held , would be requested to send their votes by post in sealed covers provided by the Society
vii) The members present at the AGM are eligible to cast their vote through secret single vote per post.
viii) Members are entitled to cast only one vote per post and if any member who marks the ballot paper wrongly would make his ballot paper invalid and thus his vote would not be taken in to account.
ix) After the direct secret voting by those who are present, all the postal ballots received would be opened and mixed with the votes in presence of the GB
x) The ballot box would be opened and votes polled by each candidate for the respective post would be counted.
xi) The returning officer would declare the results if there are no objections received during the process. a) If any objection is received in writing from any member the result would be with held and the same would be declared only after the issue raised is properly sorted out by the returning officer. The GB would be consulted and their majority decision on this would be final and binding all such matters.
xii) The returning officer would administer the oath of office to the newly elected office bearers and they would be sworn to their office.
xiii) The list would be published and informed to all members by e mail or electronic media
13. DUTIES OF OFFICE BEARERS
1. PRESIDENT
The President shall preside over all meetings of the Society and of its Executive Committee preserve order and sign all the minutes. He shall have power to convene special meetings of the society and of the Executive Committee, whenever he considers it necessary. The President shall exercise general supervision over the affairs of the Society. He is empowered to give directions, regarding the business of the Society. When the President is not present, the Meeting shall be presided over by the Vice President. The President of the meeting shall have a casting vote only in the case of equality of votes on any question.
President shall be the head of the Executive Committee having been directly elected to the post.
He gets precedence over all other members of the Society in all matters of protocol.
He shall represent the Society in the all other forums as ex officio member of society
He has the privilege of communicating with all institutions as the representative of the society.
He does not require any permission from EC to undertake such communications when it is done in the course of his discharging the duties as the President of the branch. He may make such communications available for all members to see as necessary.
When invitations to visit other events are received he gets the first choice of refusal and the branch shall bear all costs of his travel to out stations on event to event basis approved by EC.
It shall be his prerogative to nominate his deputy namely the VICE President or any other office bearer in the event of his not opting to participate.
Unless stated otherwise he shall represent the branch in all functions and events.
In case the branch is invited to nominate a person to any post or membership, it shall be the choice of the President to either nominate himself or suggest alternates.
The President shall have the extraordinary power to bar any committee member from attending the EC meetings and refer the same to the GB for his removal.
2. VICE PRESIDENT
The Vice President shall exercise all the powers of and preside over all the meetings in the absence of the President. The General Body may elect any number of Vice Chairmen as is necessary. He shall be the second in command for the Society and ready to take over the functions of the President with all powers and responsibilities in the absence of President and or at his request. He shall automatically take over the functions of the President in the unfortunate event of the post of the President falling vacant-under any or all circumstances- in addition to his own functions- till the next elections are held or as directed by the GB.
3.SECRETARY
The Secretary shall be responsible for conducting all correspondence on behalf of the society, for recording the minutes of the Executive Committee and General Body meetings, for maintaining the register of members and other books and registers other than books of accounts, for convening in consultation with the President all meetings of the Society and for issuing notices and agendas therefore. He shall have the powers to appoint or remove staff/workers etc., subject to the approval of the Executive Committee and regulate the working hours, assignment of the duties and enforcement of discipline. He shall attend to the day to day business of the society. He will submit the statements and other documents required to be submitted to the Registrar. He shall be third in the order of protocol. He shall over see the entire administrative functions of the Branch without any interference by any member including the Executive committee except financial commitments.
He is empowered to initiate disciplinary action against any member of the society as laid down in the bye laws. He shall attend all legal matters pertaining to the branch. He shall ensure all Registrar of Society matters are kept up dated at all times. He is authorized to spend up to Rs.5000/- towards maintenance and routine expenses as a single item expense which should be ratified post facto in the EC meetings. All communications to and from the society shall be only with the knowledge of the Secretary except those made by the President as necessary under his privileges.
4. TREASURER
The Treasurer shall maintain the accounts of the Society. He shall have powers to collect the dues, issue receipts for entrance fee, Maintenance Charges and other contribution from members and also for money received by the Society from other sources and to make payments on proper vouchers. He shall arrange for the funds of the Society to be deposited in a Nationalised Bank or any other bank without prejudice to Sec 24 of TNSR Act 1975 as may be approved by the Executive Committee. He shall have powers to operate the Bank Accounts of the Society and sign cheques jointly with either President, Vice President or the Secretary. He shall maintain the required registers and accounts for all receipts and expenditure and ensure safety of all records, cheque books cash etc. He shall prepare the annual budget and Statement of Accounts for the approval by the Annual General Body Meeting. He shall be the fourth in the order of protocol in the society. He shall be responsible for advising the committee on all financial matters in consultation with the society Auditors. He shall be a signatory on all financial instruments issued by the society at all times to ensure correctness and tenability as per bye laws.
5. EXECUTIVE COMMITTEE MEMBERS:
A member so elected by the GB to the post of ordinary Executive committee. He shall attend all EC meetings and advice on the activities to be undertaken. He has a vote on all matters that are posted for voting. He shall participate in all events and functions organized by the society and shall play active roll. He shall assist the society in conducting any events and get-togethers.
Amongst the ordinary EC members the seniority shall be as per the members’ seniority in the branch and their experience in the industry.
An ordinary EC member shall assist the office bearers in smooth conduct of the society’s affairs.
All EC members including the office bearers shall adhere to strict codes of discipline in the meetings and shall not breech the privileges of the members of the EC in that matters discussed but not recorded shall not be made public. However matters recorded as minutes are made public for all members of the Society
Formation and appointment of Committees.
1. Expenditure committee.
2. Disciplinary committee.
3. Election committee
4. Membership Committee
5. Other committee as required/necessary
1. The EC can form an expenditure committee if it becomes necessary to oversee non-regular expenditure.
2. The EC can form a disciplinary committee if it becomes necessary to deal with issues of very serious nature.
3. Before the conduct of the election a committee may be formed to oversee and conduct the election under the Presidentship of the returning officer.
4. Other committees. The EC may form other management committees as necessary.
14
INSPECTION OF REGISTER OF MEMBERS RECORDS BY MEMBERS
The Register of Members and Books containing the minutes of the meetings and the books of Accounts of the Society shall be available for inspection at the registered office of the society and shall be open for inspection by the members free of charge, during business hours, after giving prior intimation to the Secretary/Treasurer. All communications and letters received from the other societies or institutions shall also be kept in the society’s office for member’s perusal.
15. INVESTMENT OF FUNDS AND HOLDING OF PROPERTIES
i) The society shall deposit the collections in a Nationalised or any other bank (without prejudice to Sec 24 of the TNSR Act 1975) as may be approved by the Executive Committee.
ii) The Committee will review the financial position from time to time and arrange to invest the surplus funds in the same bank or other sound financial institutions keeping in mind the overall interests of the Society.
iii) The funds of the society shall be invested only in such investments as per provisions of the IT Act.
iv) The funds of the society will not be applied for any religious or political or personal purpose or given to any religious or political or caste based institutions.
v) All properties acquired by the society if not vested with trustees shall vest in the committee and any such property may in any legal proceeding be referred to as the property of the committee.
16. LIABILITIES
Members of the Executive Committee shall be indemnified by the society against losses/damages to personal property or reputation incurred by them in the bona fide discharge of their duties in good faith.
17. AUTHORITY FOR EXPENDITURE
For meeting expenditure incidental to the conduct of the day to day affairs of the Society, the Treasurer is authorized to keep a sum of Rs.20,000/- (Rupees twenty Thousand only) as imprest cash and to pay in cash up to Rs.5000/- (Rupees five Thousand only) at any one time against cash memos and where it becomes necessary to pay any amount in excess of the limit, subject to the prior approval of the President or in his absence the Secretary. Details of all payments made by him will be placed before the Committee. Payment to employees can also be made in cash. All other payments shall be paid by cheque except under unavoidable circumstances calling for payment in cash, the reason for which is to be recorded.
The EC is empowered to spend up to
Rs.10,00,000/- Rupees ten lakhs on conduct of any events and functions and on its preparations.
18 ACCOUNTS AND AUDIT
a) The accounting year of the society will be 1st April to 31st March.
b) The society shall keep proper books of accounts and at the expiration of each accounting year, prepare receipts and expenditure account and balance sheet which shall be audited by an Auditor who is Member of the society of Chartered Accountants of India and who will be appointed by the General Body.
c) The Auditor shall have access to all books of accounts.
d) The society shall within a period not exceeding six months from the close of the Accounting year place before the General Body meeting the receipts and expenditure account and the balance sheet together with the Auditor’s report duly signed by the auditor and Members of the Executive Committee.
e)Within six months after the date of General Body Meeting, the Society shall send to the Registrar copies of the following:
Authenticated copy of the Annual Accounts comprising receipts and expenditure account, balance sheet and auditor’s report.
I) Statement of the names, address and occupations of the persons who at the expiry of the financial year were members.
II) Declaration to the effect that the Society has been in operation during the accounting year.
19. SUPPLY OF COPIES OF BYE- LAWS/STATEMENT OF ACCOUNTS TO MEMBERS.
Every Member on making a written application and on payment of Rs.50/- (Rupees fifty only) (as per Rule 23) will be supplied a copy of
a) Bye-Laws of the Society
b) Receipts and expenditure account and balance sheet as approved by the latest General Body meeting
20. EXECUTIVE COMMITTEE MEETINGS
Meetings of the Executive Committee shall be held at least once in a month. Special Meetings shall be held whenever the Secretary considers it necessary. Seven days notice shall be given for meeting of the Committee. The notice shall generally specify the subjects to be discussed. Any other subjects may also be considered, subject to consent of the majority of Members attending the meeting. Quorum for such meeting shall be 2/3rd of the Committee or five members. Without prejudice to the above provision regarding convening of meetings and quorum, decisions of the Executive Committee may also be taken by circulation in writing but such decisions should be signed by at least two of the members holding the post of President, Secretary or Treasure
Minutes of proceedings of the committee shall be entered in books kept for that purpose.
21. POWERS OF THE EXECUTIVE COMMITTEE
Apart from the General powers enjoyed by them in the day to day running of the society, the Executive Committee shall have powers to take necessary action against members who do not abide by rules and regulations of the Society and shall also have powers to approve all expenses on each occasion.
Executive Committee shall, inter-alia, have powers:
1) to execute the decisions of the General Body and pass such resolutions as are necessary therefore
2) to appoint sub/ad hoc committee to carry out the directives of the General Body.
3) To do such other things as are necessary to conduct the routine affairs of the society.
4) EC may, during the developmental process, choose and select a Board of Governors on honorary basis for fixed periods and terms including rotation modes, of reputed persons and professionals from shipping and related logistics fields including well known firms and organisations, for enhancing the outreach of AMICI to pursue its goals and ideals with the industry, including inputs to policy making and its changes, dispute resolution and commercial developments.
22 THE GENERAL BODY CONDUCT AND RECORDS
i) The members of the Society who have been entered as such in the Register of Members shall constitute the General Body.
ii) The General Body shall elect the Office Bearers and the members of the Executive Committee. The General Body is the supreme forum and the members shall exercise their rights through resolutions passed at the meeting thereof.
iii) The General Body shall decide upon matters by such resolutions as per required under T.N.S.R Act 1975, including the following:
iv) Election and removal of E.C. Members
v) Passing of Accounts
vi) Amendment of Bye-Laws (By Special Resolutions)
vii) Disciplinary action against members
viii) Annual Subscriptions, Ad hoc collections and other charges, if any
ix) Legal suits
x) Notice from members of special business
xi) It shall be the duty of every member to attend the general body meeting and participate in the proceedings as the decisions taken at such a meeting by a majority vote are binding on all members.
xii) The General Body meeting shall be held at least once every financial year at the premises of the Society or at any other common place as required to accommodate all the members.
xiii) Not less than 21 clear days notice shall be given to members by the Executive Committee for convening a General Body meeting. Notice given to nominee of a member, shall be deemed to be a notice given to the member.
xiv) Notice is deemed to have been served if put on Notice Board or if proved to have been posted to any such addresses as last notice was served, or presented by hand for delivery against recorded receipt, irrespective of any refusal to accept delivery or record the receipt.
xv) A proxy may attend the General Body meeting on behalf of the member but will have no voting rights, unless he is authorized in writing by the member to vote on his behalf as proxy. A proxy specifying that is valid for all meetings and the proxy holder shall vote on his/her behalf is valid throughout, unless revoked in writing by the member. A copy of the proxy shall be furnished to the Secretary for his records, at least 24 hours prior to the meeting.
xvi) The President or in his/her absence, the Vice President shall preside over the General Body meeting except when the conduct of the President and/or the Secretary is being discussed. In such an event, or in the absence of both for any reason, the members present may elect President from amongst themselves to preside over the meeting.
xvii) The quorum for a General Body meeting shall be 1/3rd of the total members. If within half an hour from the time appointed for holding the meeting, a quorum is not present, then the members present may proceed with the meeting. Decisions taken at such a meeting shall be final and binding on all members.
xviii) Member present will have only one vote. All matters shall be decided by a simple majority vote. In case of equality of votes, the President or the presiding officer shall exercise his casting vote.
xix) The voting shall ordinarily be by show of hands but should special circumstances warrant, it should be done by a secret ballot.
xx) A member shall not be eligible to vote at meeting fixed for any election, if he/she is in default to the Society in respect of any payment of the service charges or subscriptions or other demands due from him/her for a period of three months or is a person against whom any decree, award or order has been obtained by the society from a competent authority.
xxi) Every member is entitled to stand for election to any office of the society provided he/she is not in arrears of subscriptions and other dues to the association.
xxii) A record of the minutes of the AGM shall be kept at the registered premises of the society and shall be available for inspection by its members during office hours free of charge.
23 EXTRAORDINARY GENERAL BODY MEETING
Any meeting of the General body other than an Annual General Body Meeting is an Extraordinary General Body meeting. This is to decide on any emergent issues, which cannot be postponed to the Annual General Body meeting but requiring approval of the general body. The quorum for such meeting shall be 1/3rd of the total members. The rules relating to AGMs shall apply to EGM also.
24. SPECIAL RESOLUTION
Special Resolution is one passed by a majority of not less than three fourths of the members of the society entitled to vote as are present in person or by proxy at the general specifying the intention to propose the resolution as a special has been duly given. Provided that if all the members entitled to vote at any such meeting so agree, a resolution may be passed as a special resolution by giving a notice less than the period prescribed under these rules. Special resolution is required for the following matters:-
i) to amend the object states in section 12 of the Tamilnadu Societies Registration Act, 1975 viz., the Memorandum of the Association.
ii) To amend the bye-laws
iii) To change the name of the society
iv) to dissolve the society
v) for amalgamation or division of the society
ASSETS AND FUNDS
The assets and funds of the society will consist of
i) sums or assets as may be contributed, gifted donated by any person or persons, firm or company or state or central Government or other authority to the society.
ii) All interests and other income arising out of the said funds or assets.
iii) All assets that may be purchased or otherwise acquired by the society, and
iv) All investments and realizations there from or out of the said funds and assets
v) The funds and assets of the society shall be utilized only for promoting the aims, objects and welfare of the society.
vi) The accounts of the society shall be placed before the General Body, duly audited. The annual accounts of the society shall be closed on the 31st March of each year.
vii) All the funds of the society will be kept deposited in one of the nationalized banks or any other bank without prejudice to Sec.24 of T.N.S.R.Act 1975 as may be decided by the Executive Committee.
25 DISSOLUTION
Society may by special resolution determine that it may be dissolved and thereupon, the society shall be dissolved forthwith. Upon dissolution, whatever shall remain after the satisfaction of all its debts and liabilities shall be the property of the society. The same shall not be paid or distributed among the members but shall be given to some other registered society with similar objectives
26. INDEMNITY OF OFFICERS
All members of the Executive Committee including co-opted members shall stand indemnified by the society for their acts and decisions taken by them in good faith
27 GENERAL CODE AND CONDUCT OF MEMBERS
No member shall conduct himself or act in manner prejudicial or inimical to the interests of the society. FOR MATTERS NOT EXPRESSLY PROVIDED FOR HEREIN, THE TAMIL NADU SOCIETIES REGISTRATION ACT OF 1975 SHALL APPLY MUTATIS MUTANDIS
28. Mode of Meetings
Meetings may be held by any mode including Electronic mode with presence verifiable on computers and hand held devices, as permitted by Registrar of Societies or as in Company Laws
Dated: 01.10.2017
Place: Chennai
Certified that the above text is the true copy of the bye-laws of ASSOCIATION of MARITIME INTERNATIONAL COMMERCIAL INTERESTS and EXPERTISE
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